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Feature availability

The Advanced Analytics is not available by default. An additional subscription is needed. Once activated, it can take up to 24 hours for being visible on the ROOMZ Portal (https://portal.roomz.io ). Please contact sales@roomz.io for a trial.

Once activated, it can be found under the following menu:

Content

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Overview

The layout of the is composed of 3 parts: the navigation, the filters and the report:


Navigation

Context

The context represents what kind of information you would like to analyze. At the moment, the following contexts are available:

Point of view

Depending on the context, you can then select a point of view in order to do comparison. The Organization point of view will allow you to compare buildings and floors, whereas Floor will allow you to compare the workspaces on the same floor.

Help

It will bring you to this documentation.


Filters

Date

It allows to specify the start and end date of the period to analyze. Depending on your history, up to 2 years of data can be selected. You can also select or unselect specific days (e.g. only Monday and Tuesday).

Workspace type

The list of workspace types you can select will depends on your ROOMZ integration. The following types can be selected: Room, Desk, Huddle and Parking space. Depending on the context, some type could not be present (e.g. Huddle spaces are not bookable, so it will not be displayed on the Booking Report).

Workspaces

This is where you select specific buildings or floors, depending on the report and point of view. If the Organization’s point of view is selected, you can choose one or many buildings and floors. When you select Floor as point of view, you can select only one floor at a time. A search is available should you have a lot of buildings.

Tags

Tags are a free way to group workspaces together. It can be typically used for defining some equipment (e.g. wide-screen displays for desk, beamer for meeting room), zone (marketing, hr, …) or projects (e.g. project 1, project 2, …). A search is also available should you have a lot of tags


Reports

Categorization vs. Number of hours

As a workspace manager, you are looking for patterns, outliers and key differentiators between the workspaces. When comparing them, the hours of utilization seem to be the right metric, but when averaged on several days you a losing an important differentiation criterion.

Let’s have a look to an example:

TODO

Monday

Tuesday

Wednesday

Thursday

Friday

Average

Desk 1

10

0

0

0

0

2

Desk 2

2

2

2

2

2

2

At ROOMZ, we developed an algorithm allowing to categorize the utilization or bookings of a workspace. Per day, a workspace will be in one of the following categories: very rarely, rarely, frequently or very frequently. It will take also into consideration the aggregation on several days.

Based on its several years of experiences, ROOMZ’s algorithm is able to categorize

Utilization
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Utilization
Utilization

The utilization represents the reality of the occupancy of the workspaces.

Per Organization

Per Floor

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Bookings
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Bookings
Bookings