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If you followed the mentioned steps and still face the same issue, feel free to contact us under Contact

Share e resource with external persons (M365 + Google)

If you want to share one or more resources with an external person you can create an iCal link and allow external bookings:

  • Create an iCal link:
    To publish a room resource by iCal you need to have access to the Exchange online PowerShell module

    You can use the following command to publish the resource for one year:

    Adjust the identity with the Mail of the room.

    Connect-ExchangeOnline
    Set-MailboxCalendarFolder -Identity room@myorganization.com:\calendar -PublishEnabled $true -DetailLevel Full -PublishDateRangeTo OneYear -PublishDateRangeFrom OneYear

    To get the link of the share, you need the following command:

    Get-MailboxCalendarFolder -Identity room@myorganization.com:\calendar

  • Allow bookings from outside:
    For all resources:

    Get-Mailbox| where {$_.RecipientTypeDetails -eq "RoomMailbox"} | Set-CalendarProcessing -ProcessExternalMeetingMessages $true

    Only for one resource:

    Set-CalendarProcessing -Identity room@myorganization.com -ProcessExternalMeetingMessages $true

Once you have done this, you can share the iCal link with an external person. The external people can then invite the meeting room as attendee. The room will then accept the booking (if it is free) and the ROOMZ display will also show the appointment correctly.

Please note that if you enter the meeting in the shared calendar, the room will not be booked. The room must be invited to the meeting as a participant. Otherwise, the meeting is only entered in Outlook

icles for our different bookingsystems supported.

 

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