ROOMZ release notes

Administrators can now manage Polling Interval and myROOMZ settings at a regional level. This change brings greater flexibility and alignment with real‑world organizational structures. If you would like to know more about the regions, check this side: RegionsPreview

What’s new:

• Region‑specific control: polling intervals and myROOMZ settings can now be defined per region.

• Better alignment with local needs: Each region can adapt its configuration without affecting others.

• Clearer governance: Global consistency remains intact while giving regional admins the flexibility they need.

The new Settings menu is built for clarity. Instead of splitting global and regional configurations into separate layers, we now present a unified interface that adapts automatically to each administrator's role.

What’s improved:

• One clean “Settings” view: No more toggling between global and regional menus. Everything appears in one place.

• Visibility based on permissions:

  • Global admins see and can edit both regional and global settings.

  • Regional admins can view global settings, but can only view and edit the settings that apply to their own region.

• Reduced friction and fewer errors: The new layout abstracts complexity and ensures administrators only see what matters to them.

To make navigation even more intuitive, Users and Devices have been moved out of the Settings section and placed directly in the main menu.

The previous “Show reservation status” setting has been fully reworked to offer more precise and flexible options. 

Administrators and Workspace Managers can now define exactly how long after a reservation ends a hot desk should become available again.

For further details, visit the following page: Desk option setPreview

We’re pleased to announce the release of a new feature that enhances the user experience by ensuring search filters are now seamlessly synchronized across web and mobile platforms.

Users can now enjoy a consistent experience when searching for workspaces, regardless of the device they use. Specifically:

• When a user selects a building and floor, and optionally applies filters such as workspace type or tags, these preferences are now saved automatically.

• Upon reopening MyRoomz, on any device, the same filters will be pre-applied, allowing users to continue their search without reconfiguring their settings.

• On the mobile app, a summary card will appear on the home screen, displaying the last used search (building, floor, and filters), along with an image of the first matching workspace. Tapping the card takes the user directly to the corresponding plan or list view.

We are now able to protect the visualisation more effective, here are some key points of the change:

• Public access URL moved from settings to access control tab

• Add an IP Filter, you can add accepted public IP’s.

• Improved Filtering:
  Users can now filter by workspace type (e.g., room, desk) wherever they search for a workspace.

  
  To support this improved filtering experience, we’ve also made changes to navigation:

  • A new bottom menu item labelled “Workspaces” has been added. It opens the Building Selection page with no filters applied.

  • When a user taps a workspace type on the home screen, they are taken to the Building Selection page with that workspace type pre-selected as a filter.

• New Home screen:

  • A Cleaner, More Modern Home screen
    The home screen now features a modernized design that simplifies navigation and highlights the most relevant tools for daily use

  • Renamed Filters for Improved Clarity
    Initial filters have been renamed to better reflect their purpose, helping users start their booking journey with greater confidence and ease.

  • “Book a Desk” Prioritized
    Recognizing its popularity, the “Book a Desk” feature has been moved to the top of the home screen. This change ensures quicker access to the most frequently used functionality.

  • Workspace Images in Bookings
    Workspace images are now integrated into both the “Today’s Bookings” and “My Bookings” sections.

  • Dedicated Tab for “Search for a Colleague”
    To improve discoverability, the “Search for a Colleague” feature has been relocated to its own tab. This adjustment allows users to more easily connect with teammates and plan collaborative workdays.

Administrators can now generate a full export of the user list directly from the portal. The exported file includes:

• Full name

• Email address

• Assigned roles

• Last login date

This feature is available from the Users page.

Both administrators and workspace managers can now export a list of workspaces. The export includes:

• Workspace name

• Floor and building location

• Sensor presence

• Autorelease status (for rooms only) 

This feature is available from the My Organization page.

Finally, it is possible for you to upload your own workspace images. You can upload your own default image or per workspace, further information are available: Workspaces imagesPreview

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We have refined the process of selecting timezones for new buildings.

You can effortlessly select the appropriate timezone based on the new building's address. 

Plus, the list of available timezones has been cleaned up, making it easier to find the correct timezone.

This improvement ensures that your building's timezone settings are accurate and straightforward to configure.

We have added more detailed information to the devices export, including:

• Battery status and voltage

• Connectivity status and WiFi strength

• Last seen date.

We have introduced a new search functionality to the Customers and Resellers pages.
You can now easily search for a customer or reseller by simply typing their name. 

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We are excited to announce that we have just rolled out a new feature to make managing workspaces easier! 

Our latest update allows you to see and edit the option set for a workspace directly from the list. 

Additionally, you can now use filters to quickly find specific workspaces based on various criteria.

Key Benefits:

• Efficiency: Quickly find and manage workspaces.

• Ease of Use: Edit option sets directly from the workspace list.

• Customization: Apply filters to tailor your workspace list view.

How to Use:

• Go to your Workspace List.

• See the option sets displayed next to each workspace.

• Click on the option set to edit it directly.

• Use the filter options at the top of the list to filter by criteria like workspace type or option set.

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