2 - Booking System preparation
Content
Supported booking systems
Your existing booking system must be configured so that the ROOMZ Server can exchange data with it.
Here are the instructions for the most common systems:
List of available features depending on the booking system
| Information displayed | Interactive or automatic features |
| |||
Booking System | Title + Organizer | Only Free-Busy | Other (See remark) | Instant Book (on Display) | Release (on Display and Auto, with Sensor) | Remark |
|---|---|---|---|---|---|---|
Business Booking systems most common | ||||||
x | x | x | x | Title and organizer can be hidden in the Option Sets, while book release and auto-release remain active | ||
x | x | x | x | Title and organizer can be hidden in the Option Sets, while book release and auto-release remain active | ||
x | x |
| x | x |
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x | x |
| x | x |
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Exchange Lite (Free - Busy) |
| x |
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| No specific access rights needed for the user specified under "Setup - Booking Systems" |
School booking systems | ||||||
x | x | x |
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| Title + teacher | |
x | x |
| x | x |
| |
Read only booking systems | ||||||
iCal | x | x |
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Garaio | x | x |
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x | x |
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x | x |
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| Connect over iCal | |
x | x |
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| Cosoft is using a Microsoft resource, we connect with that by using a Microsoft Graph connector | |
Image URL |
| x | x |
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| Shows a PNG Image hosted on the URL of your choice |
TOPDesk | x | x |
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x | x |
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| No title at the moment | |
Open API connector | ||||||
ROOMZ Connector | x | x | x | x | x | Support to show an image if an appointment is in place |
Other booking systems | ||||||
x | x |
| x | x | Partner : Futureworks | |
x | x | Subtitel as organisator possible | x | x |
| |
x | x |
| x | x |
| |
Zimbra | x | x |
| x |
| Book possible, not release |
x | x |
| x | x | External Partner how made the connect, get in touch with support@roomz.io to get more information. | |
Custom booking systems | ||||||
Prosoft | x | x | Only day view possible |
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| Use CustomSql1 bookingsystem |
XmlCustom1 | x | x |
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| Custom-made connector, client specific |
XmlCustom2 |
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| Custom-made connector, client specific |
Booking System Update Policy
Update Policy - legends
: We will always support the latest version. We periodically check for new announcements.
: This API is provided "as is" and support is offered on a best-effort basis. Please Contact us for assistance.
Connector | Verified against | Update Policy | Comment |
|---|---|---|---|
Microsoft 365 Graph |
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Google |
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Exchange | 2009 | Starting July 19th 2018, Exchange Web Services (EWS) will no longer receive feature updates. While the service will continue to receive security updates and certain non-security updates, product design and features will remain unchanged. This change also applies to the ROOMZ Connector. | |
iCal | N/A | we use a third-library that usually adheres to RFC 5545. | |
Centerboard | v1 |
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IBM Domino | No info at the moment |
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3V-Rooms |
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Webuntis |
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Garaio | v1.0 |
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Gingco | v2 |
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Zimbra |
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TOPDesk |
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Witco |
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Differences between M365 Graph Delegation and Application Permission connectors.
Is the official recommendation from Microsoft to connect a service like ROOMZ.
Client secret must be renewed every 2 years, if this is forgotten ROOMZ can no longer synchronize calendar data.
Currently no MFA possible.
MFA possible (recommended)
| Application Permission | Delegation Permission |
|---|---|---|
Add a new resource | Automatic access for ROOMZ | Add full access for the Manager User |
Renew Client secret | Renew all 2 years | not needed |
MFA | No | Yes |