myROOMZ Settings

Content

1 Overview
2 Allow self-signup
3 Bookable days for desks
4 Anyone can book a desk or a parking space for someone else
5 Allow multiple bookings
6 Desk booking mode

Overview

While the MyROOMZ end user guide is available here, there are some settings on https://portal.roomz.io that allow to customize the features of your MyROOMZ solution.

The following settings can be found on https://portal.roomz.io under Setup - MyROOMZ

Allow self-signup

With this switch, you can decide whether or not the users of your company can create an account on their own, in MyROOMZ.

When set to No, all users will need to be invited in order to be able to access to your instance of https://my.roomz.io

On the portal, inviting users can be done by a ROOMZ Admin under Users - Add User

When set to Yes, the employees of your company can go to https://my.roomz.io and click on Create a new account.

As long as the domain of their email address is the correct one, they will be able to create their account in MyROOMZ without any admin having to invite them.

Bookable days for desks

This setting defines how long in advance a desk can be booked in MyROOMZ. The choices go from 1 week to 1 month.

Here for example, the setting is defined to 2 week.

This setting only works if all the desks are using "ROOMZ Hosted" resources. With Desks linked to resources of your own booking system, only 1 week is available.

Anyone can book a desk or a parking space for someone else

Activates or deactivates the possibility to book a desk for a colleague (from your list of favourites, or you can use the search field to find the right person)

This is how it looks like on MyROOMZ, when the feature is activated

Allow multiple bookings

Activates or deactivates the possibility to book more than one desk / parking for one person.

If the user would like to book the 2nd desk, the following hint will appear:

Desk booking mode

MyROOMZ allows for Full-day and Half-day bookings. With this setting, you can choose, for each building, if you would like to allow only Full-day bookings, or Full-Day and Half-Day bookings of the Desks.

You can find this setting in the myROOMZ tab of the building, in the Workspaces menu, on http://portal.roomz.io

Here, for example, only Full-day bookings are allowed :