While the MyROOMZ end user guide is available
here, there are some settings on that allow to customize the features of your MyROOMZ solution. https://portal.roomz.io
The following settings can be found on
under https://portal.roomz.io Setup - Global Settings Allow self-signup With this switch, you can decide whether or not the users of your company can create an account on their own, in MyROOMZ.
When set to
No, all users will need to be invited in order to be able to access to your instance of https://my.roomz.io
On the portal, inviting users can be done by a ROOMZ Admin under
Setup - Users
When set to
Yes, the employees of your company can go to and click on https://my.roomz.io Create a new account.
As long as the domain of their email address is the correct one, they will be able to create their account in MyROOMZ without any admin having to invite them.
Bookable days for desks This setting defines how long in advance a desk can be booked in MyROOMZ. The choices go from 1 week to 1 month.
Here for example, the setting is defined to 1 week.
This setting only works if all the desks are using "ROOMZ Hosted" resources. With Desks linked to resources of your own booking system, only 1 week is available.
Users can book a desk for someone else
Activates or deactivates the possibility to book a desk for a colleague (from your list of favorites, or you can use the search field to find the right person)
under https://portal.roomz.io Setup - Global Settings, you can activate or deactivate this feature
This is how it looks like on MyROOMZ, when the feature is activated
Desk booking mode
MyROOMZ allows for Full-day and Half-day bookings. With this setting, you can choose, for each building, if you would like to allow only Full-day bookings, or Full-Day and Half-Day bookings of the Desks.
You can find this setting in the
details of the building, in the Workspaces menu, on http://portal.roomz.io Here for example, only Full-day bookings are allowed :