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You can then choose Add User, define the Full Name, Email and level of access to the features for your colleague, in click Invite new user. She / he will receive the same email invitation as you did.
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If you wish to create more than one user, check the create another user, in this instance, the Portal remembers the domain and the roles from the last created user:
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Definition of the Roles
To give you as much flexibility as possible, a user can have different roles. For example: Workspace manager and booking manager, the rights are then cumulated.
All users can use myROOMZ with basic permissions, as soon as the myROOMZ Subscription is active.
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The administrator benefits complete control to IT and building settings over all ROOMZ products:. The administrator has also all privileges of a Booking Manager
ROOMZ Portal
myROOMZ
ROOMZ Tools
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He is responsible to ensure the highest level of employee experience and office optimization:
Full access to workspace environementenvironment, data analytics, visualization and system health
No access to IT settings
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Can release any desk/parking slot bookedin myROOMZ
The booking manager can book for someone else even if the settings are on no
No access to ROOMZ Portal
No roles (User)
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More info about myROOMZ can be found here: myROOMZ
Other “Roles” without a special permission
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Main System Admin
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This email address – ideally a generic one – is considered as the main responsible person for ROOMZ and will get important notification like this one. This e-mail address will also be notified in the renewal process. Please make sure to control if you have the right email address there. The Main System admin need to be an active administrator in the user list.
Billing contact information
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This email address – ideally a generic one – is considered as the main responsible person regarding the renewal process. Often as accounting@domainname.com. If possible, this person / generic email address should not be the same as the Main System Admin.
Technical contact
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information
You can add one or more email address here. These people will be notified by change of status with the batteries. These people do not need access to the portal (can be somebody from the in-house facilities management or even an external contact person to the company).
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Product | Category | Sub-Category | Action | User (no roles) | Booking Manager | Workspace Manager | Admin | Comment |
|---|---|---|---|---|---|---|---|---|
Portal |
| Search Engine | Read |
|
| X | X | |
| Read |
|
| X | X | |||
Switch |
|
| X | X | If multiple regions | |||
Analytics | Basic | Read |
|
| X | X | ||
Advanced | Read |
|
| X | X | |||
Visualization |
| Read |
|
| X | X | ||
Write |
|
| X | X | ||||
Workspaces |
| Read |
|
| X | X | ||
Write |
|
| X | X | ||||
System Health |
| Read |
|
| X | X | ||
Settings | Booking Systems | Read |
|
|
| X | ||
Write |
|
|
| X | ||||
Network Profiles | Read |
|
|
| X | |||
Write |
|
|
| X | ||||
Devices | Read |
|
| X | X | |||
Write |
|
| X | X | ||||
Viewers | Read |
|
| X | X | |||
Write |
|
| X | X | ||||
Tags | Read |
|
| X | X | |||
Write |
|
| X | X | ||||
Users | Read |
|
| X | X | |||
Write |
|
|
| X | Creation of a User in the workspace menu | |||
Write |
|
| X | X | ||||
Customers | Read |
|
|
| X | |||
Write |
|
|
| X | ||||
Resellers | Read |
|
|
| X | |||
Write |
|
|
| X | ||||
Subscriptions | Read |
|
| X | X | |||
Global Settings - General | Read |
|
|
| X | |||
Write |
|
|
| X | ||||
Global Settings - Billing info | Read |
|
|
| X | |||
Write |
|
|
| X | ||||
Read |
|
|
| X | ||||
Write |
|
|
| X | ||||
Global Settings - Tech. Info | Read |
|
| X | X | |||
Write |
|
|
| X | ||||
Global Settings - Tools | Read |
|
| X | X | |||
Write |
|
|
| X | ||||
Read |
|
| X | X | ||||
Write |
|
|
| X | ||||
Export |
|
|
| X | ||||
Export |
|
|
| X | ||||
Global Settings - myROOMZ | Read |
|
| X | X | |||
Write |
|
|
| X | ||||
Privacy | Read |
|
|
| X | |||
Write |
|
|
| X | ||||
myROOMZ | Access |
| Read | X |
|
|
| |
Bookings |
| Release | X | X |
| X | User can release his own bookings, Booking Manager & Admin can release any bookings | |
Favorite users |
| Write | X |
|
|
| ||
Other bookings |
| Read | X |
|
|
| ||
Organization Switch |
| Read | X |
|
|
|
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Filter by Role (you can combine roles or search for multiple ones, if you combined two or more roles you can select if you would like to filter with
andor withor):
Filter by text:
You can also combine both filters or search for a Domain only:
