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The first step involves creating a ROOMZ application on Microsoft Azure to enable access to the agendas.
A. Open Microsoft Azure Portal and log in with an administrator account.
B. Once logged, search for Azure Active Directory:
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C. On the left panel, search for App registrations:
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D. Click on + New registration:
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E. Specify the name of the application (e.g. ROOMZGraph) and the first option Account in this organizational directory only
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F. Click on API permissions:
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G. If you already have a permission, you can remove it.
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H. Then click on + Add a permission, and select Microsoft Graph:
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I. Choose Application permissions:
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J. In the list of permissions, select Calendars.ReadWrite: and then click Add permissions:
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K. Click on Grant admin consent for your company:
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L. Once accepted, it should appear as follows:
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M. Click on Certificates & secrets:
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N. Click on + New client secret:
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O. Specify the desired expiry date. When the secret expires, you'll need to renew it and update it in the ROOMZ Portal. Currently, the longest possible period is 2 years (even when selecting the "Custom" option). We recommend setting the expiry to 24 months.
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P. Here you will find the Client Secret. This information will be required for the connector, you should copy it for example in your Notepad. It is important that you copy the Value of the client secret, and not the Secret ID
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Q. When you click on "Overview" now, you will find the Application (client) ID and the Directory (tenant) ID. These two values will also be required for the connector, so please copy them too.
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The following commands have to be executed using Exchange Online PowerShell with admin rights. Once executed, it might take up to 15 minutes before being effective.
A. Execute the following command and connect to your Microsoft365 using an admin account.
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Install or start Exchange Online PowerShell Module. You can install the Module directly in the PowerShell on your Computer:
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B. Create a Mail-enabled security group with the following command. Here the name of the group is RoomzResources. You have to replace the PrimarySmtpAddress with a valid domain name.
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C. Fill this group with the necessary rooms. Don't forget to change the name "RoomzResources" if you have used a different name, and replace my-room by the identifier of your meeting room :
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Get-Mailbox| where {$_.RecipientTypeDetails -eq "RoomMailbox"} | foreach {Add-DistributionGroupMember -Identity RoomzResources -Member $_.UserPrincipalName} |
D. Apply an application access policy with the following command. Replace the myAppId with the Application (client) ID from the previous section. Replace RoomzResources with the name of the group you created.
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E. In order to reduce the propagation time required by Microsoft Azure, this command can accelerate the process:
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The application is now restricted to access only the agenda of the group RoomzResources, which contains only meeting rooms needed. If you create new meeting rooms, please re-execute the command at point 5️⃣ you can add the rooms directly in graphical mode by following point 4️⃣ below..
4️⃣ Add a new resource to the Mail enabled security group
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You can skip the point 4️⃣ if you are configuring the application for the first time. Point 4 allows you to add new resources to the previously created group. |
You can add the new room using PowerShell commands with the ExchangeOnline Module in PowerShell (2.1) or by using the graphical interface in the M365 Admin Center (2.2).
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Once all the tests are OK you can move on to the next step !
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