Content

Overview

TODO

Create a ROOMZ user

The ROOMZ Server will read and write information with the meeting room's calendar on Microsoft Exchange using Microsoft Graph. We highly recommend to create a specific ROOMZ user for this purpose.

A new user can be created using the Exchange Admin Center. This is generally accessible reaching the following URL: 
https://outlook.office365.com/ecp
Then, click on recipients → mailboxes → + → User mailbox: 
 

Here, the user is named roomz-manager:

The user could also be imported for the existing Active Directory. In the end, please ensure the ROOMZ user is listed under mailboxes 

Manage rooms resources

Microsoft Exchange is managing the rooms as resources. The list of resources is readable using the Exchange Admin Center (https://outlook.office365.com/ecp). The following steps are only required for the creation of new rooms. 

A new room can be added by clicking on recipients → resources → + → Room mailbox:

Here, the room is named my-room:

Access rights & calendar information

The following commands have to be executed using ExchangePowerShell with admin rights. Once executed, it might take up to 15 minutes before being effective.

Replace "roomz-manager" with the name of your ROOMZ user

New-ManagementScope -Name "RoomzScope" -RecipientRestrictionFilter {RecipientTypeDetails -eq "RoomMailbox"}
New-ManagementRoleAssignment -Role ApplicationImpersonation -User roomz-manager -CustomRecipientWriteScope "RoomzScope"

Meeting Title & Private Flag

By default, when a user is sending an invitation for reserving a meeting room, Exchange will only store the name of the organizer in the agenda of the meeting room. The meeting's title and the private flag are not stored.

This is the result you will get on a ROOMZ Display, if no setup is changed: 

If you want to show the meeting title, the following PowerShell command has to be executed for each room. When the meeting is considered as 'private', the title of the meeting will be replaced by 'Reserved' on the ROOMZ Display. 

NOTE : Once executed, this command will only be effective for the new meetings. When new meeting rooms are created, this command has to be executed again.

Get-Mailbox| where {$_.RecipientTypeDetails -eq "RoomMailbox"} | Set-CalendarProcessing -AddOrganizerToSubject $false -DeleteSubject $false -RemovePrivateProperty $false

The title of the future meetings will then be correctly shown on the device:

When a meeting is private, the display will show the information as follows: