Basic

Owned by Christoph Witzemann
Last updated: Dec 13, 2024 by Christoph Witzemann
5 min read

Content

Overview

You can view your workspace data (usage and reservations) for the last 30 days in the Basic Analytics. If you have uploaded a floor plan to the plan editor, you are able to view it here and analyse the workspaces based on the floor plan.
If you want to be able to analyse a longer timeframe, or you would like to compare floor by floor / building by building, please have a look at our Advanced Analytics. If you are interested, please contact sales@roomz.io for a demonstration

Handle of the workspaces data

The data is always processed during the night, so information from today will be available tomorrow. The working days and opening hours, defined in the building settings, are the time frame in which the data is taken into account. As an example, if you want to include the weekend in the report, you must include “Saturday + Sunday” inside the settings. If you change these settings, the changes are taken into account in the future (from the day of the change). The data from the past will not be changed and stay with the previous opening hours, days.

For sensor data we only process valid data, if a workspace has no valid data for one day or more, we’ll handle this workspace like he wouldn’t exist (all calculations are done without this workspace). A sensor could have invalid data if some of the following issues occurred:

  • There is a physical shock on the device (for instance a knee bumping on the desk sensor)

  • There is an electrical static discharge

  • The USB is plugged/unplugged

If a sensor isn’t able to communicate with the server, it will buffer the usage data up to 10 days or more (depends on the usage). As soon as it is able to communicate again, it will send the data to the server and the data will be visible the following day.

All analytics data is anonymous and is stored for a maximum of 2 years, after which all data will be erased.

What can be seen in the basic analytics

You can have two different overviews over the last 30 days :

  • Floor view

  • Workspace view

Floor View

  1. Select the building and the floor you would like to analyse, if you want the whole floor select “All”

  2. Shows how many workspaces there are on this floor

  3. Shows how many meetings have taken place

  4. Shows how many “Ghost-Meetings” happened (Sensor required)

  5. Average workspace utilization (Sensor required)

  6. Shows how much time you have saved with ROOMZ (with auto and manual releases)

image-20240607-114158.png

You will only be able to see this view, if you have uploaded a Floorplan to the plan editor (under my Organization)

  1. Change the data to display (Usage / Reservation). The option “Usage” is only visible, if on the selected floor is at least one sensor bound to a workspace

  2. Move your cursor over a space to display the percentage of usage (%) or reservations of the space

    1. The basis are the opening hours of the building and the days

  3. The legend of the color overlay is displayed here

    1. Blue means low and red very high occupancy

 

image-20240607-120212.png

 

This graph will only be shown, if you have at least one desk setup with a sensor

It shows the peak value (red) and the average (blue) usage per day in percent (%). If you reach 100% peak, it means that once on that particular day all the desk were used 100% of the available time (opening hours)

 

 

Workspace view - Room

  1. Select the building, floor and room you want to show

  2. Shows how many meetings have taken place

  3. Shows how many “Ghost-Meetings” happened (Sensor required)

  4. Average space utilization (Sensor required)

  5. Shows how much time you have saved with ROOMZ (with auto and manual releases)

  1. Shows the user interactions with the ROOMZ Display installed outside the meeting room

  2. Shows the duration of the meetings

  3. Shows the time between room booking and meeting start.

    1. With this information, you are able to check if your Polling Interval is selected right

      1. In our example with the standard polling interval of 1h all the meetings were displayed correctly. If we would have chosen 2h, 1 out of 42 meetings wouldn’t have been displayed on the display.

The heatmap shows you the status of the space, you can have the following states:

If you have a sensor

  1. Green - booked and used → Normally used

  2. Yellow - not booked but used → Used without instant book or an appointment

  3. Blue - not booked and not used → Free

  4. Red - booked and not used → Could be a ghost meeting, an early left or a break in the meeting

If you do not have a sensor

  1. Green → Booked

  2. Blue → not booked

If you have a gray state in the heatmap, it means missing information from the sensor and / or the booking system.

Workspace view - Desk / Huddle / Parking

  1. Select the building, floor and the desk or huddle you want to show

  2. Average space utilization (Sensor required)

  3. Not needed for desk or huddle spaces

The heatmap shows the status of the space, you can have the following states:

If you have a sensor

  1. Green → booked and used

  2. Yellow → not booked but used

  3. Blue → not booked and not used

  4. Red → booked and not used

If you do not have a sensor

  1. Green → booked

  2. Blue → not booked

If you have a gray state in the heatmap, it means missing information from the sensor and / or the booking system.