Dashboard: Bookings %

Owned by Christoph Witzemann
Last updated: Sept 02, 2024
3 min read

Content:

Basic requirement for the dashboard

  • Advanced analytics subscription (contact Sales if you wish a demo)

  • Booking system for the workspaces needing to be analyzed:

Where does the data come from

The data for this Dashboard comes from the bookings of the workspace. We analyze only occupancy data on the previously specified working days between the specified working hours (These can be changed in the building details). For Meeting rooms, the data is gathered from the connected booking system, and for Desk / Parking spaces it is from the myROOMZ application.

Organization view

If you have set your Filters, you will see a report similar to the one below. You are able to click on every bar and the report will change to show you only the selected data:

image-20240827-062216.png

 

  1. You can select the base of the daily % usage calculation.

    1. If you would like to analyze desks or parking spaces make sure to take 8h as a base, 8h are the maximum of booking time a desk / parking space can have. If you select 10h as a base, the desks / parking will be reaching max 80%.

  2. In the weekly profile, you are able to so how different the workspace are booked during the week. (The data is aggregated for all day's over the selected period, so several weeks or months of data could be aggregated for each day of the week. )

    1. In this example, we see clearly that the office is not well-used towards the end of the week.

  3. In the monthly profile, you can view the bookings over the months. (If you have selected more than one year, the data will be aggregated for some of the months, in the example above, Jan, Feb and March are an aggregation of two years of data.)

  4. In the selected time period, you are able to see the data over the selected time period.

  5. In the buildings, you can compare the selected buildings or floors by opening the data with the +.

    1. This is an easy way to see how the spaces are used differently in various buildings, or on different floors.

  6. If you have set tags, you will see data relating to them reported here too.

    1. This is a great way to analyze how different teams use their workspaces.

You are able to expand every part of the Report separately by opening the details with a right mouse click (select show as a table):

You will now see a larger view with the exact numbers for each section:

 

image-20240827-061733.png

 

 

Floor view

On the top bar, if you change the view to Floor, some parts of the report will change: 

 

  1. On most booked, you see the 3 most and the 3 least booked workspaces.

  2. If you have more than one floor in the selection, you are able to switch the floor with the navigation. Also, you can zoom in/out.

  3. Using this view of the floorspace, you will easily see all the workspaces and how they are being booked.

How will be the data calculated

We collect all the booking data for every workspace, every day. The system aggregates the data based on your chosen booking rate and the filters you set. A daily booking of a desk / parking is counted as 8h, and a half day booking is 4h. For the Room, we take the actual booking time during the opening hours.
Huddles will be not shown in this Dashboard due to that this workspace is not bookable.