Microsoft Exchange/365 - Show images

Owned by Patrick Terreaux (Unlicensed)
Last updated: Jul 05, 2024 by Amar Zerig
3 min read

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Showing images instead of status of the room

With Exchange, you can display an image on the ROOMZ Device instead of the status of the room. 

To do that, you need to adapt the settings of your meetings rooms, so that attachments don't get deleted from the agenda of the rooms.

  • The feature is available on Microsoft Exchange On-Premise and Online (Microsoft 365)

  • We strongly recommend the use of an image with a 1872 x 1404 (1024x768 for 8” screens) resolution, as this is the native resolution of the ROOMZ Displays
    Before a publication, it is recommended to convert your image using our ROOMZ Image Converter. The Displays have their own greyscale threshold. Using the tool guarantees that the rendering on the Display will be the very same as on your image

Prepare your booking System

For one room (replace my-room with the email address of your meeting room): 

Set-CalendarProcessing my-room -AddOrganizerToSubject $false -DeleteSubject $false -RemovePrivateProperty $false -DeleteAttachments $false

For all your rooms: 

Get-Mailbox| where {$_.RecipientTypeDetails -eq "RoomMailbox"} | Set-CalendarProcessing -AddOrganizerToSubject $false -DeleteSubject $false -RemovePrivateProperty $false

Prepare the ROOMZ Portal

In Setup - Booking Systems, under the Settings tab, activate Show image in attachments

ROOMZ Image Converter: Prepare an invitation with the image as attachment

How to display the desired image on a Display? 

  1. Choose an image. We recommend a well-contrasted image, with a 1024 x 768 pixels resolution. 

  2. Open the image in the ROOMZ Image Converter (download the tool here), and export it with the most appropriate setting (Black / White Threshold)

    Another version, with different settings in the B/W Threshold:

     

  3. Then, invite the room with the image produced as attachment.

Please note that the name of the image must be ROOMZ.png

  1. The image is displayed on your Device for the duration of the meeting

  2. At the meeting's end, the Display rolls back to its original template, according to your settings in the ROOMZ Option Sets